RECORD OF THE AGM MEETING OF FRIENDS OF NUTSFORD VALE 
WEDNESDAY 18TH OCTOBER, 2017 AT 6.30 P.M. AT THE BLUE BELL INN

ATTENDEES:
Councillor Peter Cookson, Rita Edge, Barrie Edge, Maureen Riding, Mavis Holt, Barbara Moore, Alan Gibson, Ally Fogg, Mark Lucas, Danny Heathcote, Bernie Cree, Steve Cree, Christine Prunty, John Prunty, Angela Millington, Cassie Sprinks-Lewis
APOLOGIES:
Claire James, Bruce James, Frank Pollitt, Bob Lomas, Jean Wood, Cllr Stone, Cllr Reid, Pat Kealy

Welcome and Introduction:
Rita handed over the meeting to Councillor Peter Cookson who had kindly agreed to Chair the AGM part of the meeting as he is neutral.  He explained that this was to elect the Management Committee as it was needed to reconstitute with the Ward Management Team which enables The Friends group to continue to apply for grants etc.  As the group hold a bank account by law we are required to have at least 3 officers which are Chair, Secretary and Treasurer but we can then have as many in addition to this.  As well we should have at least one auditor to audit the accounts.

The nominations proceeded with each position having one nominator and one seconder.  If any position was contested it would then go to a secret ballot.

Chair
Claire James had already stated that she could not continue in the position of Chair due to other commitments.  Ally was nominated but he cannot make any firm guarantees so he declined the offer.  Mavis nominated Rita Edge, who having done such a fine job as Deputy Chair last year, accepted the nomination.  This was seconded and everyone voted unanimously for her.

Vice Chair

This position is not absolutely necessary so it was agreed that there would be no Vice Chair this year.

Secretary

Rita then kindly nominated Bernie Cree for the position of Secretary.  This was seconded and unaminously agreed to by the group.

Treasurer and Fund Raiser

Peter said that the treasurer is responsible for the reporting back to the group about the bank balance, they produce statements, write cheques and they aprove any money going in and out of the account.
Rita nominated Mark Lucas for this position and this was seconded and he was unaminously voted in by the group.

Auditors

Peter said it was ideal to have two auditors.  Mavis said she was supposed to have been an auditor for a year or two but she did not seem to have done anything, whether there was just nothing to do or whether we did not need one.  Peter said that every year the treasurer should submit the accounts to the auditor.  They need to liaise together and then once a year the auditor signs off the accounts making sure eveything is correct and above board.  Peter said someone may run off to the Maldives with the proceeds of the account but then changed it to a one way ticket to Skegness having seen the accounts.  The auditor cannot be a signatory to the account as this is a conflict of interest.

Bernie nominated Mavis Holt which she accepted and this was seconded and unanimously agreed to by the group.

FUNCTIONAL MANAGER

Last year a new post of WEBSITE AND PUBLICITY MANAGER was created and Cassie Spinks-Lewis has put a lot of time and effort into making a new website for the group and continually promoting Nutsford Vale Country Park.  She kindly agreed to continue with this valued work and was unanimously voted into the role.

CONCLUSION

That concludes the AGM.  Peter said he would send Jane Dudley, Ward Manager the results of the nominations so she could reconstritute the group for another year.

This concludes the AGM.